Whichever service you use, you’ll want it integrated with your accounting software to automate your tax process. Still, QuickBooks isn’t as powerful as other enterprise accounting tools, so large businesses may prefer a more scalable alternative instead. QuickBooks Desktop Enterprise offers a more powerful accounting alternative to the popular QuickBooks Online.

  • Note that you must first enter your bills in QuickBooks Online and then pay them online by clicking the + New button and then selecting Pay bills online.
  • You don’t need the payroll add-on to track employee time for billing purposes.
  • QuickBooks is one of the most popular accounting software for small businesses in 2024.
  • Likewise, Sage Intacct has much more powerful automation tools than QuickBooks Desktop, so you can spend less time on repetitive tasks.
  • The Statement of Cash Flows in QuickBooks will show you all of the activities that affect the operating, investing, and financing cash inflows and cash outflows for your business.
  • Includes project tracking tools in higher tier plans; has transaction tracking tags; lacks industry-specific reports; users with multiple businesses must pay for separate subscriptions.

The first step to learning how to use QuickBooks Online for a business is familiarising yourself with the dashboard. Don’t worry – we’ve got all the help a new QuickBooks user needs in this simple-to-understand guide. You can take a printout of all the information your accountant needs to prepare the returns and ship it to them easily. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website.

How to organize transactions

You can link QuickBooks to your bank account to have your account transactions uploaded to QuickBooks automatically. Intuit’s QuickBooks has been arguably the gold standard in accounting software since it first came out, following Intuit’s successful Quicken. Learn about the two ways on how to add customers in QuickBooks in order to easily invoice along with autofill information on sales forms. Learn how to send reminders to customers when invoices are overdue, and also how to set up batch actions to send multiple invoice reminders in QuickBooks. Danielle Bauter is a writer for the Accounting division of Fit Small Business. She has owned Check Yourself, a bookkeeping and payroll service that specializes in small business, for over twenty years.

Paperwork can be intimidating, but it doesn’t have to be if you use the right tools. QuickBooks Online is one of the most feature-rich, but easy-to-use accounting solutions on the market, how long does an irs tax refund take and can help to make the process infinitely smoother. The main user should be the “primary admin,” but you can add other admins or standard users (with customized levels of access).

  • Add-on services — including QuickBooks Payroll and QuickBooks Payments — will incur separate costs.
  • The platform integrates with popular sales tax software providers, such as Avalara and TaxJar, to streamline the sales tax management process and ensure compliance with local and state tax regulations.
  • So comprehensive, in fact, that it includes all the features we look for as we evaluate accounting software.
  • You need at least QuickBooks Essentials to track billable hours and Plus to track billable expenses.

Learn about how to navigate QuickBooks Online, understand the difference between the Navbar, Create menu, and Gear menu, and learn how to enter new transactions. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. You may be interested in our review of QuickBooks Time for details of the solution’s pricing and features. In addition to some native QuickBooks Online integrations—such as QuickBooks Payroll, QuickBooks Time, and QuickBooks Payments—QuickBooks Online connects with popular apps. These include PayPal, Melio, HubSpot, Expensify, LeanLaw, Square Payroll, and Expensify.

QuickBooks Desktop Enterprise cons

Invoicing is one of the most crucial functions for many businesses, especially those that provide services or rely on freelancers. QuickBooks makes it easy to create invoices either from scratch or from an earlier estimate. By the end of this lesson, you will be able to manage credit card sales with either a QuickBooks Payments account integrated with QuickBooks or a third-party credit card processor. You should consider accepting credit card payments as a convenience for your customers and to increase the speed that you collect outstanding invoices. The features and settings that you choose in this lesson will affect every area of QuickBooks.

What Are Some Alternatives to QuickBooks Online?

In some cases, your cleanup may take longer depending on timeliness of documentation and the complexity of your books. Tax season arrives for everyone, and your business should be prepared ahead of time. Find out which tax deadlines are relevant, depending on the federal, state, and local regulations that may apply to your operation.

Managing Bills and Expenses

Find out about how to update invoices and choose what information customers see on invoice. On a tangent, you can be more productive with QuickBooks Desktop by getting a hosting provider. QuickBooks hosting lets you access your desktop software anywhere through a remote server, and a good place to start would be our list of the best QuickBooks hosting providers. Our guide on how to convert QuickBooks Desktop to Online walks you through the simple process. This expertise can be helpful with setting up your accounting processes, troubleshooting issues, and maximizing the software’s capabilities. QuickBooks users can invite an accountant to view their books, and QuickBooks Desktop users are able to export an accountant copy and import any changes the accountant has made to their file.

You can pay bills online in QuickBooks using the online bill payment feature. It also allows you to pay any vendor or supplier with a credit card. QuickBooks Online Bill Pay is integrated with QuickBooks Essentials, Plus, and Advanced. QuickBooks has the best payroll software as well, although we offer a quick quiz that can pair you with all the top payroll options for your industry. If you’d like to try other great accounting software, we have you covered as well, with deals on FreshBooks, Xero, and others.

Learn QuickBooks

Each course provides detailed step-by-step guides through a combination of comprehensive text instructions, practical examples, and video demonstrations. About half of the tutorials have an average runtime of five minutes or less, and the longest tutorial is slightly less than 14 minutes long. Each QuickBooks tutorial includes a video where we demonstrate the concepts presented in each course. Each provides an in-depth lesson complete with text, examples, and a comprehensive video demonstration—designed to help you better understand how to use QuickBooks for your business. If you’re not sure where to start, take a moment to learn about the basics.